Job Posting

Human Resources Assistant

Posted March 1, 2022

Human Resources Assistant

Access Intelligence is looking for a Human Resources Assistant to join it’s fast-paced and exciting team. The HR Assistant is responsible for facilitating key HR functions and programs in the Rockville, Arlington and Houston offices. The HR assistant supports AI’s human resources team in the daily administration of its activities.  Reporting to the HR Director, the HR Assistant helps with talent acquisition, employee queries and company culture. The HR Assistant helps to create a productive work environment by working with the team in designing, implementing and monitoring AI’s employee development processes, programs and policies. The HR Assistant also serves as a liaison between the human resources department and employees for effective communication and conflict resolution.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Employee Assistance/Liaison

  • Answering all internal and external HR-related queries and requests
  • Maintaining and updating employee records

Recruiting/Talent Acquisition

  • Job posting and weekly job refreshing
  • Candidate scheduling between managers and candidates via calendar invites
  • Applicant testing and set up, sending links to applicants and ensuring completion
  • Sending and collecting candidate applications
  • Assistance with ATS (Applicant Tracking System) roll out (last quarter 2021/first quarter 2022)
  • Writing first draft of job postings
  • Reference checks

Performance Reviews

  • Performance review reminders to managers
  • Collection of signed reviews

Onboarding/surveys

  • Send out 2 week and 3 month surveys and provide reporting monthly
  • New hire set up (AI branded items- mail home, workstation set up, tour, and office set up )

Paycom

  • Title and manager changes

Projects

  • Work with the team on wellness initiatives, brainstorming ideas, acquiring and issuing prizes
  • Anniversary gift maintenance (Snappy gifts)
  • Monthly HR Newsletter
  • Orientation presentation updates
  • Assist in Employee Surveys (CultureAmp)

Monthly gatherings/events

  • Assist in putting together AI events for Rockville, Arlington and Houston offices including monthly gatherings and summer and winter events

Social Media

  • Create content and schedule for AI Social Media on Facebook, Twitter, Linkedin and Instagram

Other duties as assigned

JOB REQUIREMENTS:

  • Bachelor’s degree (preferred) with some relevant experience
  • Strong written and verbal communication skills
  • Ability to problem solve
  • Great organizational and time management skills
  • Ability to multitask and adapt to a fast-paced environment
  • Capable to work independently as well as in a team environment
  • Sensitivity working with confidential material
  • Meticulous attention to detail

OTHER KEY SUCCESS ATTRIBUTES:

  • Flexibility
  • Advocate of Inclusivity

About AI

Our People Are Our Strength

Access Intelligence, we create exceptional experiences that ignite connection and commerce. We know that the more diverse and inclusive our staff and leadership teams are, the better we will be able to create these experiences for our customers. We have a strong commitment to improve diversity, equity and inclusion at our company. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics such as personality and personal interests that make our employees unique.

Our commitment extends to how we approach our events and content. We can’t wait to see how our renewed focus on diversity, equity and inclusion will enhance your experience with us. 

To apply for this position, please send an email to jobs@accessintel.com or click here.